FREQUENTLY ASKED QUESTIONS

WHAT INFORMATION IS INCLUDED IN THE DATABASE?

  • Biographical information

    • Name

    • Gender

    • AAMC Number

    • Birthplace

    • Age

    • Race

    • Are they in the couples match?

    • Have they been convicted of a felony?

    • Have they been convicted of a misdemeanor?

  • Education

    • Medical School

    • Med School Location: 2=US Allopathic, 1=Caribbean, 0=Foreign or Osteopathic

    • Med School Degree(s)

    • Medical School Graduation Date

    • US News Medical School Rank

    • Undergrad School

    • Other Graduate Degrees

    • Other Graduate Schools

    • Flag if Training Interrupted

    • Clerkship grades (For U.S. and Caribbean allopathic and osteopathic schools, if grades are given, with grade key and distributions if available)

      • Medicine

      • Surgery

      • Pediatrics

      • Psychiatry

      • OB/GYN

      • Neurology

    • Summary keyword (if keyword is given, with rubric and distribution if available)

    • USMLE I Score (best)

    • USMLE II Score (best)

    • Number of USMLE failures (I and II combined)

    • AOA Membership

    • Gold Humanism Society Membership

  •  Research

    • Number of Peer Reviewed Journal Articles/Abstracts

    • Number of 1st Author, Published Peer Reviewed Journal Articles

    • Number of Peer Reviewed Journal Articles/Abstracts (Other than Published)

    • Number of Poster Presentations

    • Number of Peer Reviewed Book Chapters

  • Other

    • Names of writers of the letters of recommendation

    • Frequency of any words you specify (Texas, best, 1% etc.)

    • Photograph of the applicant

WOULD YOU ANALYZE MY APPLICANTS FROM LAST YEAR SO THAT I CAN EVALUATE THE UTILITY OF THE DATABASE FOR MYSELF?

Yes, we'd be happy to create a database of applicants from the most recent recruitment season for free.  Seeing your own applicants in the database is the best way to visualize how much easier finding the best applicants can be.

IS THE ACCURACY OF THE DATABASE GUARANTEED?

While every effort is made to verify that all the information in the database is completely accurate, there is no way to guarantee complete accuracy. Errors or omissions may be the result of rare recognition mistakes by the software, which might interpret an "I" as a "1" say.  Other issues stem from the documents themselves.  For example, if an applicant fails to mention in their MyERAS application that they were elected to AOA, then this honor will not be registered in the database.  A human reader might notice that the membership was mentioned in the text of the MSPE however.

I'VE NEVER USED A DATABASE BEFORE. DO I NEED TRAINING?

The database is simpler and more robust than MyERAS, so you should not need any special training or technical knowledge to use it.  If you'd prefer, we can provide the database as an Excel spreadsheet.

WILL I STILL NEED TO READ APPLICATIONS?

Yes.  We provide a tool that can assist you in selecting which applications to examine first, but ultimate responsibility for evaluating applicants to your program still rests with you.

ARE GRADES FOR SUB-INTERNSHIPS INCLUDED IN THE DATABASE?

At this time, sub-internship grades are not included in the database.  We hope to include this information in the future.

HOW ARE THE APPLICATIONS TRANSFERRED?

Users can upload the PDF formatted applications from their user page. Updated applications can be uploaded as many times as desired without risk of duplicated entries.

ARE THE APPLICATIONS AND THE DATABASE STORED SECURELY?

The applications are transmitted to us through secure servers using industrial strength encryption.

WILL YOU SHARE ANY INFORMATION ABOUT WHO APPLIES TO OUR PROGRAM WITH ANYONE ELSE?

No.  We will never share any personally identifiable information about your applicants or your program with anyone else.